La Pietra's Alumnae

Wanna get in touch with us? We now have our own alumnae phone that takes messages. Call (808) 924-7515. You may also email us at alum@lapietra.edu or fax us at (808) 923-4514.

Mission Statement

The La Pietra Alumnae Association's mission is to support the school's standing as one of Hawaii's premiere educational institutions. The association's activity focuses on maintaining school ties, advancing continuing education and promoting visibility and awareness of the school in the community.

Bylaws of the Alumnae Association

ARTICLE I

Section 1. Name. The name of this organization shall be: LA PIETRA-HAWAII SCHOOL FOR GIRLS ALUMNAE ASSOCIATION (hereinafter the "Association").

Section 2. Mission Statement. That La Pietra-Hawaii School for Girls Alumnae Association's mission is to support the school's standing as one of Hawaii's premiere educational institutions. The Association's activity focuses on maintaining school ties, advancing continuing education, promoting visibility and awareness of the school in the community.

Section 3. Function. All functions of this Association shall be consistent with the tax exempt status of the La Pietra-Hawaii School for Girls (hereinafter the "School").

ARTICLE II

Section 1. Membership. Membership in the Association shall consist of the following two categories: (i) regular members and (ii) ex-officio members.

Section 2. Regular Members. Regular members shall be defined as all persons who attended the School for at least one semester.

Section 3. Ex-Officio Members. Ex-Officio members shall be defined as the current Head of School, the Board of Trustees, the current Director of Development of the School, Director of Finance, or such individuals who may hereafter succeed to these positions.

ARTICLE III

Section 1. Annual Meeting of the Association. The Association shall have at least one regular meeting each year, which shall be known as the annual meeting. It shall be held at the location and time designated in the call.

Section 2. Special Meetings. Other meetings of the Association may be called at the direction of the Executive Board.

Section 3. Notice. All meetings of the Association shall be held pursuant to such reasonable notice as the Executive Board may deem appropriate.

Section 4. Quorum. A majority of the members in attendance at the meeting shall make a quorum.

Section 5. Voting. Each Regular Member shall have the right to vote and shall be entitled, either in person or by proxy, to one vote at all meetings of the Association provided they have attended the school at least one semester.

ARTICLE IV

Section 1. Executive Board. The Association shall be governed by an Executive Board, which shall consist of the President, the President-elect, the Secretary, and the Treasurer, all of whom shall be elected from the regular membership of the Association. The Executive Board shall have all the powers necessary to carry out the purpose of the Association.

Section 2. Officer Duties. The elected officers of the Association shall have the following duties:

  a. President shall be the presiding officer of the Executive Board and of the membership, and be the representative member of the School's Board of Trustees.

  b. President-elect shall assume and perform the duties of the President in the absence, disability, inability or refusal to act of the President and shall perform any duties designated by the President.

  c. Secretary shall keep minutes of all meetings, shall keep accurate Association files, and shall type up an agenda for the meetings.

  d. Treasurer shall keep the Association budget and shall handle all financial matters.

Section 3. Executive Board Meetings. The Executive Board shall meet at least once every quarter but may be called more often. Executive Board Meetings may be called by any member of the Executive Board. All actions taken at Executive Board meetings shall be deemed valid even in the absence of notice of such meeting.

Section 4. Quorum. A majority of the members of the Executive Board shall constitute a quorum.

Section 5. Action Without a Meeting. Any action required or permitted to be taken at any meeting of the Executive Board may be taken without a meeting if all the members of the Board sign a written consent setting forth the action taken or to be taken at any time before or after the intended effective date of such action.

Section 6. Election of Executive Board Members and Term of Office. The members of the Executive Board shall be elected at the annual meeting of the Association and shall assume office upon election, to serve for one year and until their successors are elected. Election shall be by the majority of votes cast.

ARTICLE V

Section 1. Committees. Committees shall be formed, as needed, to carry out the aims and objectives of the Association.

Section 2. Chairperson. One member of each committee shall be designated to serve as chairperson either on a volunteer basis or by vote of the majority of the committee members, present and voting.

Section 3. Duties. All committees shall have only such powers as are of a deliberate and advisory nature and shall not act except as they are specially empowered by the Executive Board and as otherwise provided herein.

ARTICLE VI

Section 1. Budget. The budget of the Association shall be prepared by the Executive Board in consultation with the School's Director of Development and Director of Finance, following the guidelines set forth by the Board of Trustees for its operating budget and with respect to the funds held and raised by the Alumnae Association. The Association shall have the right to set, raise, and collect dues as determined by the Executive Board of the Association.

Section 2. Source of Funding. By agreement with the Board of Trustees of the School, the budget of the Association must be reviewed and approved by the Board of Trustees of the School.

Section 3. Additional Funds. Additional funds for the Association shall be raised from time to time by such means as the Executive Board of the Alumnae Association may determine appropriate. The Association will not compete against the School for contribution, gift, bequest, on a solicited or unsolicited basis, however, any contribution or gift earmarked and designated to the Association shall be used for the purpose of the Alumnae Association.

Section 4. Accounting. All moneys and funds received or expended by the Association shall be entered in the Treasurer's books but shall be administered through the Office of the Head of the School in the manner customary for the handling of Special Funds on the School's books. The account shall be recorded as the Alumnae Association Fund and the proceeds shall be considered undesignated funds to be disbursed with the Head of the School's consent on a yearly basis. Sufficient reserves, as determined by the Association's budget, will be retained in the account to continue operations.

Section 5. Contracts. All contracts made, accepted, or executed by the Association shall be signed by any member of the Executive Board or authorized representative and must be countersigned by the Head of the School or Director of Finance.

Section 6. Fiscal Year. The fiscal year of the Association shall commence at the same time as the School's fiscal year.

Section 7. No Loans. The Association shall not make any loans to its Members.

ARTICLE VII

Section 1. Amendments. The Bylaws of the Association may from time to time be repealed, amended or altered, or new Bylaws may be adopted.

Section 2. Procedure for Amendments. The Bylaws may be amended by a vote of a majority of the Board of Trustees of the School and an affirmative vote of a majority of the Executive Board members.

ARTICLE VIII

Section 1. Procedure. The Association, Executive Board and any committee may adopt their own procedure for conducting business and meetings but all contracts are subject to Article VI, Section 5, above.

Section 2. Effective Date. These Bylaws, upon approval of the School's Board of Trustees, shall be effective immediately upon affirmative vote of a majority of the Executive Board members.

Section 3. Dissolution. In the event of dissolution of this Association, the remaining assets are to be distributed to La Pietra-Hawaii School for Girls, a qualified tax-exempt institution as provided for under Section 501(c)(3) of the Internal Revenue Code of 1986, as amended.